Documents and information needed for import clearance (import of goods from the EU to the UK)

The basis for Customs clearance is a document called a commercial invoice.

The following information is required:

  • Data of the exporter and importer, i.e. the name and address of the company together with the VAT number (if any) and EORI on the British side and NIP number on the Polish side.

  • Customs tariff codes for all items on the invoice (the exporter is responsible for providing the correct codes, in case of doubt please checkhttps://www.trade-tariff.service.gov.uk/).

  • Incoterms – define who pays for the transport: the sender or the recipient and other conditions of transport. You can learn more about incoterms here.

  • Packing list/ delivery note (if any) or net weight of individual items from the invoice.

  • Description of the goods (quantity / number and value of the goods with the name of the contract currency).

  • Country of origin of the goods, needed to determine any due payments.

  • Vehicle registration number as well as the date and location of its crossing the UK border.

  • Optional: international consignment notes (vehicle – CMR) and EAD (Export Accompanying Document).

 

Documents and information needed for export clearance (export of goods from the UK to the EU)

  • VAT invoice

  • Data of the exporter and importer, i.e. the name and address of the company together with the VAT number (if any) and EORI on the British side and NIP number on the Polish side.

  • Customs tariff codes for all items on the invoice (the exporter is responsible for providing the correct codes, in case of doubt please check https://www.trade-tariff.service.gov.uk/).

  • Packing list/ delivery note (if any) or net weight of individual items from the invoice.

  • Description of the goods (quantity / number and value of the goods with the name of the contract currency).

  • Vehicle registration number as well as the date and location of its crossing the UK border.

AZ Customs Services Ltd takes a full responsibility for filling in the customs declaration correctly on behalf of our customers providing that all necessary documents and information are received.  To be able to submit customs declaration to HMRC we need a written authorisation from our customer. Please find below the link to download the form and send it back to us so we can start taking care of your declarations.

Customs Clearance Agent UK